Wedding FAQs

Kauai Wedding Frequently Asked Questions

Q: What are the wedding license requirements to be married in Hawaii?

A: Your Wedding Coordinator will make an appointment for you based on your arrival to the island. Both the bride and groom must be present with a photo ID to obtain a license. Please click here to obtain a marriage license application. You’ll need to bring this to your appointment along with the license fee of $65.00, cash only, or you may pay on-line.


Q: Do you perform ceremonies on the beach?

A: Yes, you can exchange vows on the sand with the glorious Pacific Ocean as the backdrop at our Keoneloa Bay venue.  We do not coordinate weddings on the Public Beach fronting our Resort.

Q: How do I reserve a date?

A: Please call the Grand Hyatt Kauai Weddings Office at 808 240 6339 or email


Q: It's just the two of us, do I still need a package?

A: To keep in line with Hyatt's high level of service we do require that you choose one of our wedding packages or a la carte options noted in the Wedding Planner.  They are designed to suit weddings for parties of 2-200, and our site fee is required.


Q: Do you have suggested vendors for flowers, music, photography, etc?

 A: We work on a regular basis with several vendors. Our Wedding Coordinator will be happy to assist you in working with these suppliers. It is important that all vendors for your wedding are hired through the hotel for coordinating purposes and to ensure that they possess the proper liability insurance documentation required by the resort. If the wedding couple does wish to provide their own photographer or videographer, a $300 Media Pass charge would apply, which will authorize the photographer to take photos throughout the property without any interruptions by Security. Once the wedding is confirmed, the Wedding Coordinator will provide you with a preferred vendor list.


For couples who wish to bring in their own Officiant, please ensure your Officiant is ordained in the State of Hawaii to perform ceremonies.


 Q: Can I host a morning-after brunch or a rehearsal dinner?

 A: Certainly.  We have several locations that are appropriate for these occasions.


Q: Can I decorate the reception room?

 A: We recommend working with our preferred florist to decorate the reception room to avoid additional fees.


Q: When should I arrive on the island?

 A: We recommend arriving at least two business days prior to your wedding to allow time to get your marriage license and meet with your Coordinator.


Q: How far in advance should I begin planning?

A:  We are happy to begin planning with you at any time; we recommend at least two to three months before you arrive on island.


Q: Can I bring in my own food and beverage?

A: Our talented chefs look forward to adding to your special day, all food and beverage must come from the hotel.


Q: What is the weather like?

A: The temperature in the summer ranges from 80 to 88 degrees, while in the winter months temperatures range from 70 to the mid-80s. There is the possibility of increased rain in the winter months of November through March.  Our tradewinds generally blow from the Northeast at 15 -25 mph.


Q: What happens if it rains?

A: For all events that are booked outside, we hold indoor backup space in case of inclement weather. If inclement weather becomes an issue on the day of your wedding, you will be provided with an indoor option based on your final guest count and setup requirements. A weather call will be made by you at 8:00am for a morning wedding or noon for an afternoon wedding.  At these times, a decision will be made to setup your wedding ceremony or reception indoors or outdoors.


Q:  Do you provide steaming for Wedding Dresses?

A: The Grand Hyatt Kauai in-house laundry team can assist with pressing your wedding dress, bridesmaid dresses and groom’s attire. Please contact the Laundry Department at ext. 58 upon your arrival and allow 24 hours for these services. Costs for wedding dresses start at $100 and you will be asked to sign a Wedding Dress Waiver Form.


Q: Are tables, chairs, and linens included in the reception venues?

A: Hyatt provides standard tables, chairs and linen for the reception.  Ask your Wedding Coordinator about specialty upgraded linens and chairs.


Q: Does the Hyatt provide dance floors?

A: The Hyatt provides dance floors for indoor reception venues only.  Open grassy areas are used for dance floors at outdoor venues.


Q: Do you provide AV equipment such as microphones, slideshows, and specialty lighting?

A: Our onsite audio-visual experts, PSAV, can help you execute your ideas, from a slideshow to special lighting.


Q: Do you offer parking for our off property Wedding guests?

A: Grand Hyatt Kauai Resort and Spa offers valet and complimentary self-parking options for wedding guests.


Q: Who will design my wedding cake?

A: Grand Hyatt Kauai has a talented pastry chef who can design your dream wedding cake. Choose from a variety of designs, styles and flavors with your Wedding Coordinator.


 Q: When is my final guest count due?

A:  A final number of guests is required by 11:00 AM three business days prior to your event. This number is your guarantee and may not be lowered. The hotel will prepare meals for 3% over the guaranteed count. Final charges are based on your guarantee or actual attendance, whichever is greater.


Q: Do you do Wedding Rehearsals?

A: Your Wedding Coordinator will do a complete walk-through of the wedding during your final appointment. On the day of the wedding, the Wedding Coordinator will be there to instruct the bridal party on when to walk down the aisle and where to stand when they reach the gazebo.  A formal rehearsal is not necessary unless you have a larger bridal party (3 or more on each side). 


To begin the planning process, submit an RFP today, email or call our Wedding Coordinators at 808 240 6339.  A member of our team will respond promptly to your query.

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Bride and Groom in Trees

Book your wedding at Hyatt and your honeymoon is on us.

Contact Us

Please contact our experienced Wedding Coordinators by phone at 808-240-6339 or by email at

1571 Poipu Road, Koloa, Hawaii, USA, 96756